1. Introduction:

This policy outlines how Sikh 2 Inspire ("we", "our", or "us") collects, uses, discloses, and protects the Personal Information of individuals using our website and services ("Services"). By using our Services, you agree to the practices described herein.

Our Services may contain links to other websites or services; and information practices and/or the content of such other websites or services shall be governed by their own privacy statements.

We may change this Privacy Policy from time to time. If we make changes, we will notify you by revising the date at the top of the page and providing you with additional notifications via email where applicable. We encourage you to review the Privacy Policy whenever you use our Services to stay informed about our information practices and the ways you can help protect your privacy.

2. Data Controller Information:

• Sikh 2 Inspire

• Registered Charity Number: 1152466

• Registered Address: 109 Devonshire Road, Smethwick, B67 7QQ

• Contact Email: info@sikh2inspire.org

3. Information We Collect:

When you access or use our Services we automatically collect information about you, including:

Log Information: We collect information about your use of the Services, including the type and version of browser, machine and device you use, access times, usage times, launches, pages viewed, debug, your IP address, the page you visited before navigating to our Services and other statistics.

Information Collected by Cookies and Other Tracking Technologies: We use various technologies to collect information, and this may include sending cookies to your computer or mobile device. Cookies are small data files stored on your hard drive or in device memory that help us to improve our Services and your experience, see which areas and features of our Services are popular and count visits. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Services.

Only if you have consented to this, we may also collect information using web beacons (also known as "tracking pixels"). Web beacons are electronic images that may be used in our Services or notifications and help deliver cookies, count visits, understand usage and campaign effectiveness and determine whether a notification has been opened and acted upon. In addition, we may use third party services such as Google Analytics, Hotjar, and Zapier that collect, monitor and analyse these statistics to better decipher and analyse the data.

Support and Service: When you contact us for support requests, we can maintain records related to such requests, including any information provided by you related to such support requests.

Marketing or Promotional Communications: Only if you have subscribed to our newsletter, we may use your Personal Information to contact you with marketing or promotional materials and other information communications related to Our Services. If you no longer wish to receive marketing or promotional communications related to Us, you can opt-out at any moment in time by using the unsubscribe button in the email or emailing info@sikh2inspire.org to request us to stop sending you such communications. Such a request will be processed immediately by us, but in any event within two (2) business days.

4. Legal Basis for Processing:

We process your data based on the legal grounds of consent and legitimate interests. By providing your information, you consent to its processing as described in this policy.

5. How We Use Your Information:

We use the collected data for various purposes, including:

• Sending newsletters and communications

• Processing event registrations and participation

• Improving our website and services

• Tailoring content to your preferences

• Communicating with you effectively

6. Data Sharing and Disclosure:

When necessary we may share your personal data with trusted third parties for the following purposes:

• Service providers who assist us in delivering our services

• Event partners to facilitate your participation

• Legal or regulatory authorities when required by law

We ensure that third parties comply with data protection laws and maintain appropriate security measures.

7. Third-Party Services:

We use third-party services, such as analytics tools and email marketing platforms, to enhance our website and communications.

8. Data Transfers:

Your data may be transferred and processed outside the UK or the European Economic Area (EEA). In such cases, we ensure that appropriate safeguards are in place to protect your information.

9. Data Retention:

In general the collected Personal Information is not stored by us for longer than three (3) years, unless you do a prior deletion request. However, in some circumstances, we may retain certain Personal Information for other periods of time, for instance where we are required to do so in accordance with legal, tax, and accounting requirements, or if required by a legal process, legal authority, or other governmental entity having authority to make the request, for so long as required. In specific circumstances, we may also retain certain Personal Information for longer periods of time corresponding to a statute of limitation, so that we have an accurate record of your dealings with us in the event of any complaints or challenges.

10. Individual Rights:

You have the right to:

• Access the personal data we hold about you

• Correct inaccuracies in your data

• Erase your data (subject to certain conditions)

• Restrict processing of your data

• Object to processing based on legitimate interests

• Data portability

To exercise these rights, please contact us using the information provided below.

11. Withdrawal of Consent:

You can withdraw your consent for data processing at any time by contacting us.

12. Cookies and Tracking Technologies:

We currently do not use cookies or similar technologies to enhance your experience on our website.

13. Data Security:

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, alteration, or destruction.

14. Children's Privacy:

The Services are not for use by children under the age of sixteen (16) years and we do not knowingly collect, store, share, or use Personal Information of children under 16 years. If you are under the age of 16 years, please do not provide any Personal Information, even if prompted by the Services to do so. If you are under the age of 16 years and you have provided Personal Information, please ask your parent(s) or guardian(s) to notify us and we will delete all such Personal Information. If we discover that we have inadvertently collected data from children, we will promptly delete it.

15. Complaints:

If you have concerns about how we handle your data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO).

16. Updates to Privacy Policy:

We may update this privacy policy to reflect changes in our practices. Please review this page regularly for any updates, and any major changes will be communicated to you via email if we have that information on record.

17. Contact Information:

For questions, requests, or concerns related to your data and this policy, please contact us via email: info@sikh2inspire.org

18. Charity Information:

We are a registered charity in the UK (Charity Registration Number: 1152466). Our data processing aligns with our charitable activities.

19. Legal Basis for Processing as a Charity:

Processing your data is necessary for our charitable activities and the fulfillment of our mission.

By using our website and services, you acknowledge that you have read, understood, and agreed to this privacy policy. Please review it regularly for updates.